Updating Your CIRB Institution Roster using RUMS

OVERVIEW

This Quickguide explains how to update the institutions associated with your Signatory Institution on the CIRB roster. The NCI CIRB uses the Roster Update and Management System (RUMS) interface located on the CTSU website to identify all institutions covered under each Signatory Institution.  All changes to a Signatory Institution’s roster must be made using RUMS.

BEFORE YOU BEGIN

  • You’ll need an active Cancer Therapy Evaluation Program (CTEP) Identity and Access Management (IAM) account to access RUMS on the CTSU website.
  • You must have an assigned role on the CIRB roster for your Signatory Institution to view the CIRB roster in RUMS.  For more information, go to Individual Roles within the CIRB.
  • You need to be designated as the RUMS Update Person to change the CIRB roster in RUMS.  For more information on updating the roster, go to Updating Your CIRB Person Roster.
  • If you are a Consortia site, go to Navigating the CIRB as a Consortia Site for information on how processes vary for you.

Steps

RUMS UPDATE PERSON LOGS INTO THE CTSU WEBSITE

Use your CTEP IAM username and password to log into the CTSU website.

Steps

RUMS UPDATE PERSON VIEWS THE CIRB INSTITUTION ROSTER

Click on the RUMS tab, and click the Org Roster Browser tab.  Then, select NCI CIRB from the roster drop-down menu to view the CIRB roster for your Signatory Institution. Fields available for review include the name of roster, the role of the institution, and the status of the institution.

Steps

RUMS UPDATE PERSON UPDATES THE CIRB INSTITUTION ROSTER

There are two icons under the Actions column:

  • TheClaim Other Site(claim other site) icon allows you to add a new Component or Affiliate Institution to the roster.  For more information on the different roles, refer to the Name of Institutions’ Roles Quickguide.
  • The Withdraw Site (withdraw site) icon allows you to remove a Component or Affiliate Institution from the roster.  

Step-by-step instructions about these administrative features are available at the Help icon on the right side of the search bar under the RUMS tab.

USEFUL TIPS

If a change is made to the CIRB institution roster, a revised Annual Signatory Institution Worksheet must be submitted and approved in IRBManager. For more information on how to find an existing Worksheet, refer to the How to Find and Copy a Worksheet Quickguide.

 

Posted: June 15, 2017